Financial Management Specialist, Jakarta, Indonesia

Job #	110069
Job Title	Financial Management Specialist
Job Family	Financial Management
Location	Jakarta, Indonesia
Appointment	Local Hire
Job Posted	15-Jan-2011
Closing Date	29-Jan-2011
Language Requirements	Bahasa (Indonesian) [Essential]; English [Essential]
Appointment Type

Background / General description

The local recruitment shall be for an initial period of two-years Coterminous appointment, renewable subject to unit's need, individual performance and available resource of funds. The applicant should apply on-line by clicking the above "Apply" button. You will be required to write a cover letter and please attach your CV and references (at least three names with full contact details). Applications should be submitted on-line. Direct application through e-mail will not be considered. Phone inquiries will not be entertained.  BACKGROUND  The Soc. Dev. Unit in the Jakarta Office of the World Bank has two broad areas of responsibility: the management of the unit’s portfolio (supervision, lending, AAA, and TF activities), and the support to the coordination of the GoI’s poverty reduction strategy. The Unit manages a diverse set of activities in support of Cluster 2 of the GOI’s poverty strategy (about 1.620 million in IBRD and TF supervision), an active lending program (between $US400 million and $US900 million planned per year between FY12 andFY14), and a large program of analytical work that creates the space to test innovative approaches to community based poverty alleviation. The program is high-risk/high-return in the sense that it has ongoing innovation and learning built-in whereby a diverse portfolio of Trust Funded operations and analytical work creates the space to test innovative approaches to community-based poverty alleviation. To the extent that they have measurable impact, innovative approaches are brought to scale and financed through various sources, including GoI budget, Bank Loans, and donor Trust Funds. In summary, the portfolio contains:  • Lending: In FY10, the unit prepared a $US785 million Loan in support of the PNPM program. The GoI has scheduled follow-up annual loans through 2014. While the exact amounts of these loans remain to be determined, the estimate is that the unit will have an annual lending volume of between $US400 million and $US900 million per annum. A detailed overview is provided in Annex 3.  • Supervision: The unit currently has nine projects under supervision representing about $US1.5 billion in Loans. The unit supervises disbursements of about $US1.5 billion per annum of GoI budget and loan proceeds. In addition, the unit supervises 46 Trust Funds for a total amount of $US120 million. 27 of these Trust Funds, representing a total value of about $US30 million, are Bank Executed. These Trust Funds support about ten major (pilot) programs. Donors have pledged additional TF contributions of about $US254 million over the next four years.  • AAA: The unit delivers a large portfolio of AAA products. These include formal ESW, rigorous impact evaluations, “learning by doing”, operational research, policy notes, and technical assistance.  • Technical Assistance: The unit also supports about ten short and extended term consultants who provide technical assistance to the Planning Ministry and the Coordinating Ministry of People’s Welfare and to the Government of Aceh. Robust fiduciary governance and oversight is critical to the development impact of the unit’s program. One of the core features of PNPM, which is the unit’s flagship program, is its capacity to transfer large amounts of resources to communities on a national scale with limited fraud and corruption, and to have systems whereby fraud and corruption cases are swiftly detected and solved if and when they occur. The design of the fiduciary arrangements and anti-corruption mechanisms is considered to be global best practice. Nevertheless, there is no room for complacency since many implementation challenges remain.

Duties and Accountabilities

ROLES AND RESPONSIBILITIES The Financial Management Specialist will be expected to provide technical and policy advice, and lead the FM team in the Social Development Unit. His/her responsibilities will include, but not necessarily be confined to, the following: 1) Preparation of new activities: The FM Specialist will be responsible to provide the support needed to ensure high quality design of the fiduciary aspects of new activities carried out in the Social Development Unit which reflects both global best practice and the realities in the field. In doing so, he/she will ensure maximum synergies and complementarity with the rest of the program. 2) Supervision of ongoing activities: The FM Specialist will be responsible for the development and implementation of a supervision strategy for the fiduciary aspects of the Social Development Unit’s portfolio so that the project financial management systems work effectively and are able to produce reliable data in line with World Bank Guidelines. This includes:  a) Establishing constructive working relationships with counterparts in relevant Government agencies, and with colleagues in the Bank;  b) Continuously assessing the adequacy of the borrower/recipient project financial management and reporting systems including budgeting, accounting, complaints handling, supervision, and auditing systems.  c) Supervising compliance of the project manual and proposing improvements;  d) Monitoring project performance indicators on financial management aspects;  e) Monitoring and supervising financial management information systems, including reliability of FM information data the project web site;  f) Consolidating on a regular basis, complete information on project progress, including financial information;  g) Identifying systemic issues with regard to the various fiduciary aspects of the program, and working with counterparts to develop and supervise the implementation of action plans to address these issues;  h) Advising the PMU in maintaining adequate internal controls in the execution of project activities;  i) Monitoring follow up actions on Bank supervision and audit findings.  3) FM support to the various task teams in the Social Development Unit: the FM Specialist will ensure that the FM team is responsive to the various team leaders in the Social Development Unit so that the FM needs of all teams are adequately addressed, in a way that looks at FM from a portfolio perspective.  4) Supervise a small team of staff, consultants, and vendors; the FM Specialist will be the team leader for a small group of staff. As such, he/she will be responsible for the quality and responsiveness of the entire team, and will have to ensure that the programming of the work of the team members is such that the FM team meets its obligations in terms of deliverables and quality of work.  5) Contracting vendors: to the extent that the supervision requirements and workload exceed the capacity of the FM team, the FM Specialist will ensure that qualified vendors are hired. He/she will be responsible for the supervision of these vendors, and will be accountable for the delivery of their work. DELIVERABLES The deliverables will include all the outputs, documents and actions specified above in the scope of consultancy, including:  1) Annual FM work plan outlining objectives, deliverables, and milestones;  2) Quarterly report on the work plan status;  3) Quarterly report on FM information, including follow up action of Bank, auditor and projects findings (problem location);  4) Six-monthly update to Management and INT on the status of fraud and corruption cases in the program, and the implementation of the Good Governance Action Plan;  5) Other reports related to FM REPORTING The FM Specialist shall report to the head of EASID and be under the daily supervision of the Sr. Financial Management Specialist of the Bank’s Jakarta Office.

Selection Criteria

QUALIFICATIONS The FM Specialist must have the following qualifications: 1) A masters degree (S2) preferably or (S1) in accounting, auditing, finance, business administration, or equivalent from a respectable University, or is a certified public accountant or has registered accountant number from Ministry of Finance 2) At least 10 (ten) years experience as consultant capacity or as senior manager in project financial management and/or auditing; experience in assisting governments will be an advantage; 3) A robust track record of actions and decisions that illustrate a strong ethical foundation; 4) Strong written and verbal communication communications skills, both in English and Indonesian; 5) Experience in the area of project financial management in World Bank funded projects will be an advantage. Likewise, experience with the FM challenges related to Community Driven Development programs in general, and with complaints handling systems and mechanisms in particular would be highly desirable; 6) Ability to work under pressures and tight deadlines with accuracy and professionalism; 7) Excellent interpersonal skills and a strong team player; 8) Self-directed and able to work with minimal supervision, strong sense of initiative; 9) Able to work in a multi-cultural and multi-disciplinary environment.