Etihad Careers: Job Vacancy for Senior Secretary

Etihad Airways is the National Airline of the United Arab Emirates. The airline was set up by a Royal Decree in July 2003, with Abu Dhabi, the capital of the UAE, as its hub. Etihad started commercial operations in November 2003.

With Etihad, everyone who flies with us is welcomed as our guest. This simple credo illuminates everything we do, from big things like making sure that our fleet is one of the most advanced in the sky, to small touches like letting you choose the films you watch. We’re proud to be the National Airline of the United Arab Emirates. At the crossroads between Europe and Asia, our home reflects our commitment to bringing the world closer together - as does our highly cosmopolitan staff. As the National Airline of the United Arab Emirates, we seek to reflect the best of Arabian hospitality - cultured, considerate, warm and generous - as well as enhance the prestige of Abu Dhabi as a centre of hospitality between East and West.



Our goal is to be a truly 21st century, global airline, challenging and changing the established conventions of airline hospitality. We seek qualified candidate for the below position.

Job Title: Senior Secretary
Country: UAE
City: Abu Dhabi
Department: Closing date
15 October 2011


Job Description

In order to provide comprehensive administrative support to the Technical Services General Manager to facilitate the efficient functioning of the department, prioritize all appointments and activities and ensure adequate department supplies, resources and other administrative work.

Responsibilities

• Maintain diary(s) and ensure viewing access to senior managers’ diaries in order to respond to queries pertaining to senior managers’ availabilities.  Filter and steer contacts and activities based on levels of priorities and urgencies as required.
• Manage and organize internal and external meetings; communicate and confirm attendees, confirm agenda, ensure meeting resources (e.g. meeting rooms, handouts, press packs, agenda, food, equipment, etc.) are prepared, and organize travels. Ensure preparation and follow up for regular department meetings. Take minutes of meetings where required and distribute to attendees in a timely fashion following meetings and coordinate the receipt of any follow up items from senior management team.
• Process and manage all inbound and outbound data and information as directed by department senior management, both confidential and routine; screen and sort mails, e-mails and other documents and ensure acknowledgments and responses are provided; review documents and if necessary ask for supporting data before forwarding for approval and signature.
• Prepare correspondence, reports and presentations.  Ensure accuracy of information, attention to detail, timely data collection, integration of information where applicable, appropriate use of business language, preparation and submission within required time lines. Ensure readiness of reports as required.

Requirements

You must have a diploma level, with additional certifications on office management or secretarial and computer courses.

You should have 4 to 6 years overall experience in secretarial or administrative role, of which at least 1 to 2 years exposure in the relevant department is preferred; experience in a multi-cultural working environment ideally in an airline office.

Click here for more details and how to apply at Etihad Career Website